When a grant is awarded, an activity will be set up by the Grants Administrator to track expenses.

• An Award Notice or contract must be received before the award will be set up.  Some awards allow for PreAward spending.  Under special circumstances, with the express permission of the Director of Research Operations and the Scientific Director, an activity can be set up prior to the agreement being received/signed.
• A signature authority form will be prepared.  The PI can designate certain study staff to sign off on purchases up to certain dollar limits, can designate individuals to monitor the work of subrecipients (if applicable to the grant), as well as allowing for oversight of study personnel expenses.
• Allocations of staff effort will be set up in the system after discussion with the PI and/or study Project Director, or other PI Designee.