In General

The PI or PI-Designated Staff:

• Notify PreAward Staff of intent to submit or participate on a proposal.
• Designation of Senior/Key Personnel
• The Science
• The Scientific Abstracts – technical and lay or Scope of Work if we are not the prime
• Scientific keywords (if required)
• *The Bibliography (including PMCID’s/PMIDs/DOI)
• *Budget Parameters
• PI Biosketch (include PMCID, PMID or doi as applicable)
• Resources/Equipment Page
• Notify subcontractors of the name of the grants administrator who will be in touch
• Notify consultants of participation (to be determined who will collect the letters).
• Letter of Support
• Subcontractor Scope of Work
  • determine who will write (PI Team or Subcontractor) (usually a collaborative effort
  • review and approve final version
  • GCA usually collects these with subcontractor documents
• Multiple PI Leadership plan (if applicable)

Grants Administrators

• Set timelines and prepare checklists
• Provide study documents/forms as requested
• Prepare budgets and budget scenarios
• *Provide to PI/PD a budget justification template and GCA to complete portions of it
• Notify and collect documents required by all subcontractors
• Collect all biosketches from all key personnel. Review for compliance and format for professional appearance (all in the same font and following similar formatting. Formatting is done if time permits.
• Collect compliance documents.
• Prepare the grant application form and upload all documents.
• Assemble all documents, prepare all electronic templates, ensure all requirements are met including formatting, and review for compliance issues.

Director of Grants and Contracts or the PreAward Supervisor

• Reviews and submits all grant applications.

Scientific Director

• Reviews and approves science of all applications.